Manage Documents and Finances
Organising financial documents at work, or at home it can be a hassle. Keeping your records organized reduces stress and makes it easier to compare expenses or locate an invoice. It also improves customer service as it allows employees to quickly access the documents. This translates into faster responses and more efficient compliance.
Collect all your papers. Check your kitchen counters, entryway tables desks at home offices garages, car trunks and any other area where papers are likely to accumulate. Clear out clutter and get rid of items that are not needed, such as catalogs, bills, product manuals and envelopes that are empty. Create categories to help you sort and organize your remaining documents. For instance an “To Pay” category could include an assortment of invoices that require payment with an online payment or a check. A “To Read” category could contain items that require an instant review, and can be subsequently filed or destroyed after having read. A “Needs Actions” category is for items that require immediate attention, like charges from credit cards and insurance claims.
Once your documents are sorted, you should consider your storage options. Physical methods include using a file binder or cabinet, or even storing documents in offsite storage facilities. Digital methods typically involve the use of an industry-specific document management software that offers a single, central storage and organization facility for documents. These solutions provide powerful security through allowing for granular control over who can access and modify information. They also provide audit trails to ensure transparency and accountability.