Effective Board Meetings: How to Run Effective, Efficient Meetings

Your company depends on the board to relay crucial information to internal team members and ensuring that everyone is focussed on achieving its overall goals. Unproductive or ineffective board meetings can lead to a decrease in productivity and an absence of communication with management.

Understanding the roles of each member and the different styles of discussion within your board are crucial for establishing effective meetings. For example, some members may be more vocal and inclined to talk first, whereas others are more reflective and think before speaking. The board chair executive Director, board chair, or CEO should spend time outside the boardroom to discover the preferences, interests of each member, and discussion styles.

In the first session of your board meeting, make sure whether there is a majority (a minimum number required to legally conduct any business). The chair should then summarise the highlights of the board package and the pre-meeting phone call, and establish expectations for the rest of the meeting.

The board meeting should be primarily focused on discussing ways to overcome roadblocks and strategies to make progress. The board can utilize this time to introduce new perspectives and stimulate new ideas. It’s ideal for your board to have an agenda item dedicated to legal and compliance matters. This will ensure that they are in compliance with all laws regulations, ethical standards and other laws.

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